How We use AI and Automation in Google Workspace:
Running a growing business means wearing a lot of hats — and wasting time on repetitive digital tasks shouldn’t be one of them.
At CloudRack HQ, we specialize in bringing the power of AI and automation to Google Workspace so your team can stay focused on what really matters.
Here’s What We Can Do For You
1. Smart File and Drive Automation
Drive clutter is one of the top pain points we see — orphaned folders, messy permissions, and lost files.
We fix this by building automated systems that:
- Archive old files automatically
- Apply folder labels and permissions based on user roles
- Trigger workflows when documents are created or moved
Result?
Your team spends less time digging through clutter and more time getting work done.
2. Inbox and Calendar Efficiency — With AI
Gmail and Google Calendar can be powerful tools… when used correctly.
We help clients:
- Flag or auto-respond to routine emails using automation logic
- Set up reminders, team events, and time-blocking workflows
- Use AI models to summarize long threads or suggest replies
These aren’t just “cool features” — they’re time-savers with real impact.
3. Private AI Assistants Trained on Your Docs
Yes — we can build your very own secure AI assistant, trained on your internal documents, FAQs, and workflows.
We do this using self-hosted LLMs like Ollama, so your data never leaves your environment. It’s perfect for:
- Customer support
- HR onboarding
- Company knowledge retrieval
No more searching for policies or templates — just ask your assistant.
4. Onboarding, Offboarding, and User Automation
New hires should not mean another hour of clicking around in the admin panel.
We set up automations that:
- Create and configure new user accounts
- Assign the correct access to Drives, Groups, Calendars
- Send intro docs, tasks, or training material automatically
And when someone leaves? Same automation works in reverse — clean, secure, and fast.
5. Your Workflow, Not Ours
We don’t believe in cookie-cutter templates.
We start with a Workspace audit to uncover inefficiencies. Then, using tools like n8n, Apps Script, and AI integrations, we build your automation layer — tailored to how your team works.
Secure, Scalable, and Yours
Unlike cloud tools that force you into their ecosystem, we give you the freedom to:
- Run automations in your own environment
- Control your data and privacy
- Scale only when you need to
We believe automation should empower, not lock you in.
We Can Simplify your workflow with AI and Automation in Google Workspace
If your team feels like they’re spending too much time clicking, digging, or managing Google Workspace manually — let’s fix that.
Book a free audit and we’ll show you where time is leaking — and how AI + automation can seal the gaps.
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